Privacy Policy

Last Updated: Oct, 1st 2023

 

Last Updated [Date] ClientsWithAI ("us," "we," or "our") extends a warm welcome for utilizing the digital platforms we operate. Whenever we mention “you” or “your,” we’re addressing you, the user, who is assuredly over the age of 13. Our privacy policy (“this statement” or “our statement”) delineates the particulars of personal information we collect, its application, the entities we may share it with, and the steps we take to safeguard it.

Online and mobile resources encapsulate websites and internet functionalities we own that let you engage with our sites, as well as applications developed and disseminated to enable our patrons and followers to explore our online and mobile content or interact with the content we disseminate.

WHO WE COLLECT PERSONAL INFORMATION FROM We may gather personal information from the following demographics: users of our online and mobile resources; our clients; our current workforce and job applicants; and third-party vendors and business allies.

Personal information typically signifies information that can be utilized to identify you or information easily linked to you (e.g., your name, address, contact number, email address, and date of birth). Privacy laws in certain jurisdictions may define personal information with specific unique elements. Should those laws apply to us, our definition of “personal information” will encompass the unique elements mandated by such laws.

We assure you that our collection, retention, and utilization of personal and professional information adheres to legal expectations and is articulated more comprehensively in confidential internal human resources manuals and documents accessible to our team or via the proprietary portals and apps we manage.

Also, in our business transactions where we acquire goods and engage with numerous vendors and business partners, we inevitably gather specific personal information in relation to our contractual and business associations. We employ and share personal information harvested from our vendors and business associates to manage, administer, and execute under our contracts with them.

WHAT WE COLLECT The information we garner and store from you online includes: (i) non-personal information automatically retrieved from each visitor, like your device's operating system; and (ii) personal information that you willingly share with us or is collected automatically.

Your use of our online and mobile resources or procurement of our products or services signifies your agreement with this section of our privacy statement, authorizing us to use and disclose your information as detailed herein.

Voluntarily Submitted Information:

• Emails and Online Forms: Your email address and other personal information, inclusive of any communication or attached data, are retained and employed to respond directly to you and process your requests.
• Registering for an Account: We retain and utilize the information provided, such as your name and email address, to create and manage your account.
• Event Registrations: Information submitted for event registration is used to register you and communicate pertinent details about the event.
• Becoming a Subscriber: Information from our customers is used to fulfill our contractual obligations, offer purchased products/services, manage their accounts, and communicate with them.
• Social Media and Community Features: Utilization of social media-like features on our platforms involves public posting of your information, which is not protected by this statement.

Automatically Collected Information: Automatic information collection through tracking technologies like “cookies” assists us in recognizing your device and preserving some information about your preferences or past actions. We use automatically collected information to compile generic reports, administer our online and mobile resources, enhance them, and refine the functionality of our platforms.

Your personal information will be utilized and retained in accordance with applicable laws and as long as necessary for the purposes outlined above, adhering to our internal data retention procedures.

External Sites, Apps, Links, and Social Media Awareness: We are not accountable for content or privacy practices on any linked third-party sites, apps, or platforms. Those entities possess their own privacy policies and terms of use. Any inquiries or concerns about how such platforms manage personal information should be directed to them via their provided contact information.

WHEN/WITH WHOM DO WE SHARE PERSONAL INFORMATION We employ non-personal information to oversee our online and mobile resources, improve them, and formulate business decisions about potential programs our customers might like.

Affiliates: We may share your information, including personal information, within our family of companies. Those companies will apply such information in generally the same manner as we do under this privacy statement, which might involve sending you information about their products, services, or initiatives that might interest you.

Legally Compelled Disclosures and Preventing Harm: Your information, including personal information, may be disclosed when legally mandated or when we have reason to believe that someone is causing injury to or interference with our rights, other users of the platforms, or anyone else that could be harmed by such activities.

Business Transfer: If our assets, or substantially all of them, are acquired by one or more third parties due to acquisition, merger, sale, reorganization, consolidation, or liquidation, personal information may be among the transferred assets.

Vendors and Collaboration with Third Parties

ClientsWithAI may disseminate your details, including confidential data, with our vendors and other third entities with whom we share a contractual bond. Additionally, your information, including personal data, may be shared with vendors offering third-party software services you opt for to assist with your AI-based needs. Our team works diligently to disclose only the necessary information to each party.

We implement standards for those vendors and business partners receiving personal information from us. Via written agreements, we seek to bind such vendors and partners to those standards. Moreover, we endeavor to contractually confine what our vendors and business associates can do with the personal information we provide to them so it is utilized only as needed to carry out the specific business purpose for which it was delivered. It is not to be disclosed to others without our consent or under our direction, remains our property between us and the concerned vendor or business partner, and is not to be transferred out of the United States without our approval.

Nevertheless, we cannot assure that all our vendors and business partners will consent to these contractual obligations, nor can we guarantee they will always fully comply.

Your Rights and Choices

It is not mandatory to provide personal information to use most features of our online and mobile resources. Additionally, you can decline certain activities like newsletters. Residents of California and data subjects from GDPR Jurisdictions possess some additional rights.

GDPR Jurisdictions encompass countries within the European Economic Area and specified countries that adhere to the material terms of the GDPR. Furthermore, countries like Andorra, Argentina, Canada (only commercial organizations), Faroe Islands, Guernsey, Israel, Isle of Man, Jersey, New Zealand, Switzerland, Uruguay, and Japan have received an “adequacy decision” from the European Commission and align with the essential terms of the GDPR.

The UK-GDPR now regulates the United Kingdom since it is no longer under the European Union and therefore is not domestically regulated by the material terms of the GDPR.

If you opt to withdraw from receiving materials, you may do so by following the opt-out instructions in the communication or by contacting us via the contact details below. Despite opting out, due to latency in processing, you may still receive materials for a period after your request.

Children's Privacy

We adhere strictly to federal law constraints related to website operators collecting and using information from children under 13. We do not purposefully gather personal information from minors under 13. Parents or legal guardians may only provide such information after adhering to our verification process. If we discern that anyone under 18 has submitted personal information to our platforms, we will eradicate that information. Parents and legal guardians are encouraged to converse with their children about the potential risks of providing personal information online.

How We Safeguard Personal Information

We pledge to take all reasonable security measures to shield your personal information provided to our platforms. Although we cannot guarantee unauthorized access or that loss, misuse, or alteration will not occur, our Security Program endeavors to protect against anticipated threats to the security of personal information.

California Consumer Privacy Act (CCPA)

When collecting personal information from California residents, we become subject to, and those residents have rights under, the CCPA. For further details regarding what we collect from California Residents and their rights, more information can be found here. You can exercise these rights by contacting us using the details below.

EU General Data Protection Regulation (GDPR)

We fulfill our GDPR obligations and rights of Data Subjects in the GDPR Jurisdictions as previously mentioned. You can exercise your GDPR rights by contacting us.

Rights of Data Subjects in Other Jurisdictions

We comply with applicable local law(s) for data subjects in other jurisdictions with similar data privacy regulations.

Changes to This Privacy Statement

This privacy statement is effective as of the date mentioned above and may be changed or updated from time to time. Please check our platforms periodically for such changes.

Contacting Us

If you have queries regarding our privacy statement or practices, please contact us at:

ClientsWithAI Attn: Legal & Compliance Department 9701 Apollo Drive Suite 301 Largo, MD 20774 [email protected]